If you have legacy meeting add-ins installed If you have multiple add-ins, the default will be whatever add-in the IT admin has installed and configured as the default. If you don’t use Teams at all and you only have one meeting add-in installed, that will be used automatically for online meetings. Those include:īut if Microsoft Teams is installed, it will be the default unless you choose another meeting provider. Other meetings platforms have their own Microsoft Office add-ins that let you create meetings on that service directly in your calendar. Pick your default meeting platformĬreating a Microsoft Teams meeting from Outlook uses a plugin that should be automatically installed with Outlook. In a session at the 2022 Microsoft Exchange Community Technical Airlift, the Exchange team said they’d had a lot of feedback from customers about getting the plug-in working for Exchange Server and confirmed “that’s definitely in our pipeline,” although it doesn’t show up as in progress in the Exchange Server Feedback community. You don’t have to use online mailboxes, but you do need to configure calendar access correctly without that, the Teams Meeting add-in won’t be available. If you want to make Microsoft Teams meetings directly from Outlook - or even see your Outlook calendar in Teams - and if you use Exchange Server on-premises, you need to have Exchange Server 2016 or later in a hybrid deployment. Image: Microsoft Limitations to Exchange Server on-premises Microsoft Teams integration That’s also where you can choose to have a different meeting platform for your online meetings rather than Teams.įigure A If you use multiple meeting services that integrate with Outlook, you can choose which will automatically be used for new meetings. If you don’t like that, you can turn it off individually in Outlook for Windows, that setting is located in File | Options | Calendar ( Figure A). Now, every meeting you create will be set up as a Microsoft Teams meeting as long as you invite someone else to it - unless it goes on for longer than 24 hours. But if users have already changed settings for this in Outlook, the PowerShell command won’t change them back. IT admins can use PowerShell to turn this on for everyone in the organization with Set-OrganizationConfig -OnlineMeetingsByDefaultEnabled $True. If you have a Microsoft Teams license and an Office 365 subscription, recent versions of Outlook already make Teams meetings the default for every meeting you create in your calendar. How to shorten meetings by changing these settingsĭetermine if Microsoft Teams is right for your organization.Determine if Microsoft Teams is right for your organization.Find out how you can save time by having Microsoft Outlook automatically make all meetings online meetings by using your preferred software platform. For more info, visit our Terms of Use page.įor many organizations, remote and hybrid work continues to be the norm, and even in-person meetings will often have remote attendees. This may influence how and where their products appear on our site, but vendors cannot pay to influence the content of our reviews. We may be compensated by vendors who appear on this page through methods such as affiliate links or sponsored partnerships. You can easily make all Outlook meetings online meetings, and it doesn't have to be Microsoft Teams. How to have hybrid meetings by default in Microsoft Outlook
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